Pre-Construction Coordinator - Renewables

At Baker Electric we are energized by truly living our values - Team Builders, Relentless Follow Through, All-In, and Care for Others. When our team members work together with these things in mind, we do great things both individually and as an organization. Being an employee-owned company shows our drive for sustainable, long-term growth while enhancing the lives of our team members.

SUMMARY: The Pre-Construction Coordinator supports Commercial and Industrial solar, BESS, EV charging, and microgrid projects by coordinating bid intake, documentation, estimating support, CRM administration, reporting, and project handoff. This role serves as a central resource for Sales, Estimating, and Engineering, helping keep project information organized, accurate, and accessible from opportunity intake through turnover.
This role helps Estimators and Sales personnel focus on customer engagement, technical analysis, project strategy, and pricing by maintaining organized project information, coordinating bid activity, and supporting clean transitions from pursuit to execution.
The ideal candidate is highly organized, detail-oriented, proactive, and capable of managing multiple priorities in a fast-paced environment while supporting multiple stakeholders and meeting critical deadlines.

ESSENTIAL DUTIES & RESPONBILTIIES:
Preconstruction & Bid Administration

• Monitor, manage, and respond to bid invitations from Building Connected, email, customer portals, General Contractors, Developers, Utilities, Project Owners, and other sourcing platforms based on direction from Sales and Estimating leadership.
• Coordinate and schedule preliminary bid reviews and support go/no-go decision-making activities.
• Create and maintain opportunities in Salesforce and associated project folders within SharePoint.
• Coordinate layout requests, estimate requests, and other preconstruction support activities.
• Download, organize, label, and maintain all bidding documents, drawings, specifications, addenda, and related project files.
• Ensure project documentation is complete, accurate, and properly maintained within Salesforce, SharePoint, Building Connected, and other company systems.
• Track all addenda, clarifications, and RFI responses throughout the bid process.
• Notify project teams of document updates and ensure all stakeholders have access to current information.
• Review bid packages and identify key project requirements.
• Manage and maintain project data and reporting related to active opportunities and pursuits, including win/loss rates, competitor data, etc.
• Intake lead calls from the Renewables phone line. Handle and route incoming calls from the Renewables phone line to the appropriate resources.

Estimating Support

• Support Estimators by coordinating subcontractor and vendor solicitations, publishing Invitations to Bid, tracking bid coverage, following up on quote status, identifying coverage gaps, and distributing addenda, RFI responses, and project updates.
• Maintain vendor and subcontractor contact information and support opportunity setup in BuildingConnected and other estimating platforms.
• Complete required project data entry, including tracking major project deliverables.
• Provide general administrative support to the estimating team as needed.

Project Handoff & Team Administration

• Coordinate project turnover after award, including handoff meetings, turnover checklists, closeout documentation, and transfer of drawings, proposals, pricing assumptions, customer information, and other critical project data to Engineering, Project Management, and Operations.
• Compile post-award, post-installation, and other project reporting as required.
• Serve as a liaison between Sales, Estimating, Proposal Management, Engineering, Project Management, and Operations.
• Support department scheduling, meeting coordination, and action item tracking.
• Maintain departmental resource libraries, templates, and shared documentation repositories.
• Assist with process improvement initiatives and documentation of standard operating procedures.
• Other administrative functions as assigned.

Business Operations & Systems Support

• Support CRM data quality, Salesforce reporting, dashboards, metrics, platform consistency, user access coordination, troubleshooting, and continuous improvement of business systems and workflows.
• Maintain departmental resource libraries, templates, and shared documentation repositories.
• Coordinate with the Salesforce Admin team to diagnose and resolve platform issues while providing feedback on proposed enhancements and modifications.

EXPERIENCE, EDUCATION:
Required Qualifications

• High School Diploma or GED required.
• 2+ years of administrative, project coordination, estimating support, sales operations, or construction support experience.
• Strong organizational skills with exceptional attention to detail.
• Proficiency with Microsoft Office 365, including Excel, Word, Outlook, Teams, and SharePoint.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Strong verbal and written communication skills.
• Ability to work independently while collaborating effectively across departments.

Preferred Qualifications

• Experience within the construction, renewable energy, electrical contracting, engineering, or utility industries.
• Experience using Salesforce, Building Connected, Accubid, Procore, SharePoint, or similar software platforms.
• Familiarity with commercial solar, battery storage, EV charging, microgrid, or electrical construction projects.
• Experience coordinating bid opportunities, subcontractor outreach, document control, or project turnover activities.

At Baker, we are proud to be an employee-owned company. When you join, you will have the opportunity for a great career and the financial benefits of being an owner. Through our ESOP (Employee Stock Ownership Plan), eligible employees can become part owners of the company. Instead of just receiving a paycheck, you will be given shares of the company's stock over time. As the company prospers, the value of these shares can increase, providing you with a potential wealth-building opportunity in addition to a competitive compensation package. The ESOP will enable you to share the company's success and growth. For more information regarding employee ownership at Baker Electric and its significant potential, click here:
Employee Stock Ownership Program | Baker Electric (baker-electric.com)

PAY TRANSPARENCY:
The starting salary for this opportunity range is listed. Other rewards may include annual bonus eligibility based on company and individual performance, short- and long-term incentives, and program-specific awards. Baker provides a variety of benefits to employees, including health insurance coverage, an employee wellness program, life and disability insurance, a retirement savings plan, an Employee-Owned Program (ESOP), paid holidays, and paid time off (PTO). A candidate’s salary history will not be used in compensation decisions. Please note that the compensation information is a good-faith estimate for this position. It assumes a rate based on location and experience.

ACKNOWLEDGEMENTS:
Baker Electric is an Equal Opportunity-Affirmative Action Employer / Disability / Veteran.

We thank all applicants in advance for their interest in this position; however, only those selected for an interview will be contacted. If you are selected for an interview, a Baker Recruiter will contact you directly from our organization with a @baker-electric.com email.